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Job Title: ADMINISTRATOR

Entity: ASPIRE DEFENCE SERVICES LIMITED (ADSL)

Location: ALDERSHOT

Reports to: Office Services Supervisor

Key Purpose of the Role:

To provide effective Administration for the department and ADSL Manager.

Key Responsibilities:

General:

• Tracking, retrieval and distribution of mail and packages.
• Making and answering telephone calls and signposting as appropriate, sending/receiving facsimile and e-mails.
• Maintaining the office filing systems, including archiving and securely disposing of sensitive information where appropriate.
• Maintaining and updating systems/databases, records and rolls to ensure accuracy, currency and integrity.
• Producing documentation i.e. letters and correspondence in line with ADSL standards, JSP 101 Defence Writing Guide and JSP 747 Information Management Protocol.
• Copy/audio typing
• Use Micro-soft Office Packages and other administration software to complete tasks, including MOD specific software
• Completing tasking requirements in a timely manner to meet ADSL’s contractual requirements
• Undertake ADSL tasking, as directed by ADSL Supervisor
• Any other additional tasks that are reasonably related to the tasks listed above, at any working location within the scope of the garrison contract

Job Specific:

• Maintaining I Hub registry documentation and coordination of governance of internal record keeping
• Maintaining required documentation security classification and protection markings
• Storage and retrieval of records
• Ensure required information management policies, guidance and instructions are followed and maintained
• Maintain electronic records management system, file plan and distribution lists
• Advise parties on correct use of MODNET and records file plan
• Act as Authorised Demander under delegated direction
• Provide import and export capability between different systems
• Maintain access to SharePoint, team sites and MODNET team sites

Health and Safety and Environmental:

• Ensure the adoption of ADSL HSE policies and procedures and local
HSE policies and procedures throughout the area of responsibility
• Ensure the adoption of safe working practices in line with ADSL’s HSE policies and procedures
• Maintain personal, departmental and garrison security requirements within the scope of operational delivery

Qualifications Essential:

• 3 GCSE’s (or equivalent)
• NVQ level 2 (or equivalent) Office Administration
• Intermediate level experience of Micro-soft Office Packages

Desirable:

• ECDL (or equivalent)

Experience & Knowledge: Essential:

• Previous experience in an administration role
• Working knowledge of micro-soft office packages

Skills:

• Excellent interpersonal and communication skills (both verbal and written).
• A good level of literacy and IT skills with a good working knowledge of Microsoft Office packages.
• Highly organised with an ethical and professional approach
• Proven ability to prioritise tasks, pay attention to detail, work proactively and use initiative.
• Proven ability to work as part of a team
• Enthusiastic, willing and helpful


    • Job type: Full-time
    • Location: Aldershot
    • Date posted:
    • Pay: £-