• Job type: Temp to Perm
  • Location: Stoke-on-Trent
  • Date posted:
  • Pay: £-

 PMO Administrator 

Salary £28,000 or more DOE

Service Area Project Manager

Primary Location–  Stoke on Trent, Hyrbid working. 5 days a week on site to start with.



Role Purpose

As the Project Management Office Administrator reporting directly into the PMO Lead you will be the point of contact for all administrative tasks required by our internal staff and technical resources teams for the projects you are assigned to support.

 Key responsibilities for this role may include:

  • Provide support to the Project Management team for Bill of Materials (BOM) management during the project lifecycle
  • Maintain a master list of suppliers, equipment and prices throughout any financial year
  • Tracking of quotations requested and liaising with Project Managers regarding progress and challenges
  • Raising purchase order requests, tracking the progress of issued purchase orders
  • Reconciliation of invoices received against purchase orders and in the case of resource-based invoices, check against available timesheet entries
  • Maintain robust processes for equipment and licences procured within the CMDB
  • Provide weekly report to Programme Delivery Lead showing quotation, purchase orders and invoice status
  • Liaise with SC+ suppliers where required
  • Establish and maintain relationships with both Sales and Finance
  • From time to time support office administration duties in the absence of the office administrator
  • Provide weekly report to Programme Delivery Lead showing quotation, purchase orders and invoice status for all projects
  • Ensure that all associated financial documentation is kept and maintained in the central PMO library so that it may be accessed by others in the absence of the PMO Administrator
  • Ensure that project finances are accurately recorded and maintained on the company’s Xero accounting system
  • Ensure that Project Managers are informed immediately of any potential risks and/or issues relating to the delivery of equipment
  • Deliver on accountabilities and KPIs agreed separately with the Programme Delivery Lead.

Education and Experience Requirements As the PMO Administrator you will have:

  • Experience of providing co-ordination support to complex business functions
  • Experience with Microsoft applications including Word, Excel and PowerPoint
  • Experience of maintaining internal CMDB
  • Experience of using accounting system and processes such as Xero
  • Experience of providing support to Project Management Teams
  • Experience working with Microsoft Project