Veterans’ Places, Pathways and People (VPPP)
Cobseo Strategic Lead Programme
Programme and Cluster Coordinator
Background to the Post
The Programme and Cluster Coordinator will work closely with the Programme and Cluster Manager, VMHQAM Project Officer and the Cobseo team to provide a focus for the administrative and secretariat support needed to coordinate and deliver the Cobseo VPPP programme, including its wider integration into Cobseo Clusters’ business.
It is envisaged that approximately half the role will focus on supporting the coordination and delivery of the VMHQAM project, and the other half will focus on secretariat support to Cluster activities, meetings, and events to deliver the other key strands of the Cobseo VPPP Programme.
The Programme and Cluster Coordinator will be providing administrative and secretarial support to the delivery of the Cobseo VPPP Programme including support to Cobseo Clusters to ensure the Programme’s widespread implementation across Cluster members and grant recipients.
Status: Fixed term (2 years)
Salary: Up to £25K depending on skills and experience
Reporting: The post holder will report to the Programme and Cluster Manager
Location: To be agreed – a flexible mix of remote and office based working in Mountbarrow House, 12 Elizabeth Street, London SW1W 9RB. The post holder will be occasionally expected to travel to other sites across the UK.
Supporting the VPPP Programme. The post holder will:
- provide administrative and secretarial support to the development and delivery of the Cobseo VPPP Programme and the Veterans Mental Health Quality Assurance Marque (VMHQAM) project;
- support the delivery of programme and project timelines, budgets, and project deliverables;
- support the production of guidance documents/publications to support delivery/buy-in of the VPPP Programme and VMHQAM project;
- work with the Cobseo Head of Communications and Office team to communicate the work of the VPPP programme and the VMHQAM project to the Sector and external stakeholders;
- arrange and provide administrative support to VMHQAM project meetings and working groups, manage teams shared files, prepare and circulate minutes, follow up on any action points.
Supporting Cobseo Clusters. The post holder will:
- undertake the full range of support activities for meetings where required, including: o scheduling, attending, drafting of records of meetings; and preparing draft reports, agendas and undertaking other meeting-related tasks;
- update the Cobseo CRM system/shared drive/website, etc. with VPPP Programme and other Cluster reports, activities and details for Cobseo Members;
- liaise with and support the Contact Mental Health Group Chair and other Cluster Chairs so that they can most effectively lead Clusters on behalf of Cobseo;
- work closely with the Programme and Cluster Manager in the planning, coordination and management of the Contact and wider Cluster programme;
- co-ordinate and monitor actions outstanding and actions taken to implement decisions of the relevant bodies and ensure that the relevant officers are kept informed on progress;
- liaise with key external stakeholders to support the coordination and attendance of key Government Department/NHS/Devolved Nations to Cluster meetings.
The post holder may also be required to carry out other duties that are considered reasonable within the scope and purpose of the role.
Experience, Skills and Knowledge
- Experienced in quality secretarial support to a wide range of committees/ boards/working groups
- Demonstrable experience in managing a varied workload and deadlines
- Use of own initiative to manage time effectively and prioritise workload
- Effective communication skills, both verbal and written
- A track record of delivering tasks and objectives without close supervision
- A high degree of accuracy and quality
- Excellent interpersonal skills, able to establish good, collaborative relationships with colleagues, internal and external stakeholders, and other key institutions
- IT literate with high-level proficiency in Microsoft Office
- Experience of working successfully in a team to deliver project outcomes
- Experience in assisting in the successful delivery of projects, events, and training outcomes.
- Knowledge of the Armed Forces, and of Serving personnel, Veterans and families that make up the Armed Forces Community
- Approachable and confident
- Team player who enjoys supporting others
- Self-starter, able to pick up and understand the requirements of a task quickly and the potential wider implications of the issue that may have to be handled
Cobseo is a membership organisation of some 900 charities and organisations that work to support beneficiaries from across the Armed Forces Community, which includes serving personnel, veterans, their families and dependants. The membership includes:
- 183 Full Members: all are charities, ranging in size from the very large (The Royal British Legion, SSAFA, ABF The Soldiers Charity, Help fop Heroes, Combat Stress, etc.) to much smaller local charities, and all of whom have the same primary purpose to promote and further the welfare of the Armed Forces Community.
- 65 Associate Members: charities or other organisations that make a significant contribution to the Armed Forces Community but may serve other beneficiaries.
- 59 Regimental Associations and 601 Affiliate charities: including Branches of Service Associations.
Membership is granted at the discretion of the Cobseo Executive Committee, and is subject to an annual membership subscription banded according to organisation size and Membership category.
Cobseo is a non-profit organization and a Company Limited by Guarantee. Its Objects are to represent, promote and further the interest of the Armed Forces Community by:
- Exchanging and coordinating information internally.
- Identifying issues of common concern and coordinating any necessary and appropriate action.
- Acting as a point of contact for external agencies to the members of Cobseo.
- Representing and supporting the needs and opinions of its member organisations, individually and collectively, at central & local government levels and with other national and international agencies.
Cobseo provides a direct interface with Government, including Central and Local Government and the Devolved Administrations; the Royal Household; relevant statutory bodies; the Private Sector; and other Third Sector organisations.
The core Cobseo Office team is small, consisting of an Executive Chairman and three full-time staff: Director of Operations; Head of Membership & Finance; and Head of Communications. Additional staff are recruited for defined projects. Currently, the core team has been augmented until April 2025 by a Director of Governance Support (seconded from the Ministry of Defence), a Programme and Cluster Manager and a Membership Support Coordinator.
The Executive Committee consists of 17 Directors, each of whom is the Chief Executive or equivalent of the Executive Member organisation, of whom 8 are permanently appointed and 9 elected by the broader membership for a tenure of three years.
Cobseo exists to encourage and facilitate greater co-operation and collaboration across the Service Charity sector and to engage and influence decision-makers for the benefit of the Armed Forces Community, such that the lives of beneficiaries are enhanced by the collective effectiveness and efficiency of support delivered by charitable endeavours.
How to Apply
The closing date for applications for this position is 13th September.
Interviews will be held in London or Online interviews TBC
Applications are to include a current CV and a covering letter setting out how you meet the experience, skills, knowledge and attributes sought.
Applications should be sent via email to: Rachel Price, Programme & Cluster Manager email@example.com
If you have any questions or wish to discuss this post, please call Rachel Price on 07900 615346