Accounts Payable Assistant
Location: Reading
£30,000 a year

This post is an excellent opportunity for a multitasking expert with fantastic attention to detail and heaps of initiative.

We are looking for an individual with some finance experience who is looking to be part of our small friendly finance team within a successful company with excellent employee benefits and a great social culture.

This is an office-based full-time role (36 hours, 5 days per week) covering a variety of tasks in the Accounts Payable function.

Role Responsibilities

Key responsibilities for this role may include:

• Monitoring Finance Mailbox: Efficiently categorizing and responding to emails, ensuring timely communication.
• Invoice Processing: Posting invoices and credit notes, ensuring accurate coding in the system.
• Supplier Communication: Proactively communicating with suppliers to resolve queries promptly.
• Query Resolution: Handling external and internal queries via phone and email with professionalism and efficiency.
• Supplier Management: Setting up new suppliers in the system, ensuring all information is accurately recorded.
• Invoice Verification: Checking invoices for accuracy and preparing payment runs for approval.
• Payment Processing: Sending remittances to suppliers and maintaining clear records.
• Ad Hoc Tasks: Assisting with various finance-related tasks as required, demonstrating flexibility and a proactive approach.
• Account Reconciliation: Reconciling supplier statements and resolving any discrepancies.
• Document Management: Maintaining and organizing financial records, ensuring easy retrieval and audit readiness.
• Process Improvement: Identifying opportunities for process improvements and implementing changes to enhance efficiency.

Education and Experience Requirements

As the Accounts Payable Assistant, you will have:

• GCSE in Math and English (Grades A or B preferred).
• Minimum of 2 years in a similar role, with a proven track record in accounts payable.
• Proficiency in accounting software such as Sage, SAP, QuickBooks, or Xero.
• Intermediate Excel skills, including the ability to use formulas, pivot tables, and VLOOKUP.
• Experience dealing with internal and external customers, showcasing strong interpersonal and communication skills in telephony and written format.
• A positive ‘can do’ attitude with a willingness to learn and adapt.
• Confidence and enthusiasm when engaging with suppliers and stakeholders.
• Passion for delivering exceptional customer service.
• Ability to work well under pressure and meet tight deadlines in a fast-paced environment.
• High accuracy and attention to detail in processing information.
• Strong organizational and time-management skills.
• Capable of multitasking and managing various responsibilities simultaneously.
• Self-motivated with the ability to work independently as well as collaboratively within a team.
• Problem-solving abilities with a proactive approach to resolving issues.
• Familiarity with financial regulations and compliance standards.
• Willingness to participate in training and development opportunities to enhance skills.